Price your heating, cooling, and ventilation jobs for maximum profitability
Free tool for HVAC contractors. Calculate labor, materials, equipment costs, and find your ideal price point. Use your own costs and target margin, then review the formula, worked example, and limitations below.
Technician wages, helper wages, labor burden
Ductwork, piping, refrigerant, fittings, supplies
HVAC units, compressors, condensers, furnaces
Your allocation for insurance, vehicles, tools, facilities, software, and other overhead
Your selected job margin target; this is not the same as markup
Transparent methodology
The calculator estimates a job price from the costs and target margin you enter. It does not estimate company-wide net profit and does not determine what your market will accept.
Overhead is allocated as a percentage of direct job costs. Your accounting method may allocate overhead using revenue, labor hours, or annual billable capacity instead. Add every cost that matters to your business, including taxes, payment fees, discounts, permits, financing costs, contingency, and warranty reserves when applicable. Example inputs are illustrative—not industry averages or pricing advice.
Methodology materially reviewed July 2026. General informational tool only; not accounting, tax, legal, engineering, or financial advice.
These sample targets demonstrate how different inputs change price. They are not measured industry benchmarks or recommendations.
HVAC contractors typically need higher margins than general contractors due to:
When calculating your overhead percentage, make sure to include:
There is no universal target for every HVAC company or job. Choose a target using your own completed-job costs, overhead method, risk, callback history, local market, and professional accounting guidance. The calculator shows the price implied by your target.
Markup is added to your costs, while margin is a percentage of the final price. A 25% markup equals a 20% margin. For a $10,000 job cost: 25% markup = $12,500 price (with $2,500 profit = 20% margin).
Use a percentage derived from your own records and accounting method. Include the costs you allocate to jobs, such as vehicles, tools, facilities, insurance, software, training, and administrative labor. This calculator applies the entered percentage to direct job costs.
Service and installation work can carry different labor, travel, diagnostic, equipment, warranty, and scheduling risks. Calculate each service from its complete costs and your own records instead of assuming one margin fits every job type.
Estimate expected visits, technician time, travel, included parts, administrative work, payment fees, and the risk of extra service. Then use your own target margin and review actual contract performance over time.
Start with wages and employer-paid labor costs, then allocate overhead using a consistent method such as annual overhead divided by realistic billable hours. Apply a target margin only after the full hourly cost is known. For a step-by-step version, use our free HVAC labor rate calculator.
All included at $19.99/month
Customers approve with a real drawn signature - date, time, and name captured on the PDF.
Paid invoices, customers, and payments flow into your books automatically. No double entry.
Every completed job triggers a friendly Google-review ask by text or email.
Overdue invoices and quiet estimates get polite reminders so you get paid without the awkward calls.
Crews check items off on-site; customers get a professional completion report by email.
GPS-stamped punches, payroll-ready timesheets, and a dispatch board for every tech.
Stop guessing and start knowing. Track every HVAC job from estimate to completion, compare actual costs vs estimates, and improve your profitability with every installation.
Only $19.99/month - Built specifically for HVAC contractors