Built specifically for HVAC contractors. Manage service calls, maintenance agreements, equipment tracking, and grow your business with software that understands the heating and cooling industry.
Running an HVAC business means juggling seasonal demand, emergency calls, compliance requirements, and customer expectations. ThePocketBoss was built to solve these specific challenges.
The problem: Summer AC rush and winter heating peaks create scheduling chaos and cash flow gaps
Our solution: Smart scheduling shows technician availability at a glance. Analytics help you plan for seasonal peaks and forecast revenue.
The problem: No-heat and no-AC emergencies need immediate dispatch but disrupt scheduled work
Our solution: Color-coded priority scheduling lets you slot emergency calls while protecting routine appointments. Customers get real-time arrival updates.
The problem: Refrigerant logs, disposal records, and certification tracking create paperwork headaches
Our solution: Built-in refrigerant tracking logs usage automatically. Generate compliance reports in seconds for EPA audits.
The problem: Tracking hundreds of service contracts, renewal dates, and covered equipment is overwhelming
Our solution: Automatic reminders for upcoming maintenance visits. Never miss a renewal opportunity or let a contract lapse.
Manage installations, repairs, and maintenance appointments with smart scheduling that accounts for job complexity and travel time
Track maintenance contracts, warranties, and recurring service plans with automatic renewal reminders
Monitor HVAC units, parts inventory, refrigerant usage, and complete equipment service history for every customer
Create professional invoices with flat-rate pricing, material markups, and labor calculations in minutes
Store equipment specs, service history, warranty info, and customer preferences all in one place
Track technician productivity, job profitability, seasonal revenue trends, and customer retention
We understand the unique challenges of running an HVAC business. That's why we built features specifically for heating and cooling contractors.
Most HVAC software charges per user, per feature, or both. With ThePocketBoss, you get everything for one flat price - no surprises, no hidden fees.
| Software | Monthly Cost | Notes |
|---|---|---|
| ServiceTitan | $200-500+/mo | Per user, long contracts, implementation fees |
| Housecall Pro | $65-229/mo | Per user fees add up quickly |
| Jobber | $39-599/mo | Features locked behind higher tiers |
| FieldEdge | $150-300+/mo | Complex setup, training required |
| ThePocketBossBEST VALUE | $19.99/mo | All features included, no per-user fees |
Save $500-$5,000+ per year compared to other HVAC software
See detailed pricing comparison →See how ThePocketBoss compares to other HVAC business software options.
| Feature | ThePocketBoss | ServiceTitan | Housecall Pro |
|---|---|---|---|
| Monthly Price | $19.99 | $200+ | $65+ |
| Service Scheduling | |||
| Invoicing & Estimates | |||
| Equipment Tracking | |||
| Mobile App | |||
| No Per-User Fees | — | — | |
| No Long-Term Contract | — | ||
| Quick Setup (5 min) | — | — | |
| Maintenance Agreements | |||
| Customer Portal |
Prices as of 2025. See our ServiceTitan alternative and Housecall Pro alternative pages for detailed comparisons.
ThePocketBoss gives you the insights you need to make smart business decisions and grow your HVAC company profitably.
See exactly how much you're making per job, per technician, and per service type. Identify your most profitable work and focus on it.
Track maintenance agreement renewals, identify at-risk customers, and build lasting relationships that generate recurring revenue.
See where your customers are concentrated, optimize routing, and identify neighborhoods ripe for marketing campaigns.
"We switched from ServiceTitan and saved over $400/month. ThePocketBoss does everything we actually need without the complexity. My techs love how easy it is to use in the field."
— Mike R., HVAC Contractor, Phoenix AZ
"The maintenance agreement tracking alone is worth it. We used to miss renewals all the time. Now we have a 95% renewal rate and our recurring revenue has doubled."
— Sarah T., HVAC Business Owner, Dallas TX
"I was skeptical about $19.99/month - figured there had to be a catch. But it really does everything I need. Invoicing, scheduling, customer tracking. No hidden fees. Just works."
— James W., HVAC Tech, Atlanta GA
ThePocketBoss is designed with HVAC contractors in mind, featuring equipment tracking, maintenance agreements, seasonal scheduling, refrigerant logs, and automated service reminders that keep your customers comfortable year-round. We understand the unique challenges of running an HVAC business - from seasonal demand swings to EPA compliance requirements.
Yes! Track unlimited service agreements, equipment warranties, and maintenance contracts. Get automatic reminders for upcoming services and never miss a renewal opportunity. You can see at a glance which customers are due for seasonal tune-ups and which warranties are expiring soon.
Absolutely! ThePocketBoss scales from residential service calls to large commercial installations. Manage multiple properties, building systems, and commercial maintenance contracts all in one platform. Whether you're servicing a single home unit or a multi-zone commercial rooftop system, we've got you covered.
Yes! Field technicians can access customer history, equipment specs, create invoices, capture photos, and collect signatures directly from their phones or tablets - even offline. When they're back in cell range, everything syncs automatically.
ThePocketBoss costs $19.99/month with no per-user fees. Compare that to ServiceTitan at $200+/month or Housecall Pro at $65+/month. We keep pricing simple and affordable for small to medium HVAC businesses. No hidden fees, no contracts, no surprises.
The best HVAC software depends on your business size and budget. For small to medium HVAC contractors looking for affordable, easy-to-use software with all essential features, ThePocketBoss offers the best value at $19.99/month. Larger enterprise operations may need ServiceTitan's complexity, but most HVAC businesses find it overkill.
Yes! ThePocketBoss includes reporting tools to track job profitability, labor costs, material markups, and overhead. We also offer a free HVAC Profit Margin Calculator to help you price jobs correctly and maintain healthy margins on every service call.
Switching is easy - sign up for a free trial, add your clients, and start using ThePocketBoss immediately. Most HVAC contractors are fully operational within a day. You can run both systems during your trial to ensure a smooth transition. No data migration required - just start fresh and grow from there.
Yes! Track refrigerant additions, removals, and disposal for every service call. Generate compliance reports for EPA Section 608 requirements. Never scramble to find records during an audit again.
Absolutely! Create professional estimates for system replacements, new installations, and major repairs. Include good-better-best options, equipment photos, and detailed line items. Convert approved estimates to invoices with one click.
Yes! Set up an online booking page where customers can request service appointments 24/7. You control your availability, and all bookings sync to your schedule automatically. Great for capturing after-hours emergency requests.
Use the customer database to filter by last service date, equipment type, or service agreement status. Send bulk reminders for spring AC tune-ups or fall heating inspections. Track which customers respond and book, so you know your campaign ROI.
Join HVAC contractors who save time and money with ThePocketBoss. Start your free trial today with instant access.
$19.99/month • No per-user fees • No contracts • Cancel anytime